There will be a lot of things to learn when you start your career here at the U. Below are suggested “to-dos” for your first day, your first week, and your first month of employment. Many of these may already be a part of an onboarding plan developed by your supervisor or department. If you have questions, make sure to check with your supervisor.
Before you start
Before You Start—Get Ready for Day One at the U!
Congratulations on joining the University of Minnesota! As you get ready for your first day, remember that all new faculty, staff, and students must provide proof of vaccination (or submit a religious or medical exemption request form) and complete the I-9 form by their first day of work.
New employees must provide the needed original documents on or before their first day of work for pay. You should receive information on this requirement in the written offer for your position.
You can start some of the forms before your first day of work for pay by filling out your portion of the online I-9 form. The Employee Guide to Completing the I-9 Form (pdf) is available to help you through the process. This government web page shows what documents you may need to bring to your first day of work. Your employer will also work with you to explain the I-9 process. The federal government requires original documents; photocopies cannot be accepted for the I-9.
Employees must provide proof of COVID-19 vaccination or submit a medical or religious exemption to meet the requirements of the University's COVID-19 Vaccination and Safety Protocol Requirements for University Employees and Student Workers.
- If you are vaccinated, you will need to bring your proof of completing your “primary series” of vaccination to your first day of work. Depending on the type of vaccine, the primary series may consist of one or two doses. Booster vaccines are not required.
- If you want a medical exemption. The medical exemption form requires signatures from you and your healthcare provider. Signatures can be electronic or you can scan and upload a signed paper copy before you begin working at the University.
- If you want a religious exemption. You only need to fill out the form (additional documentation will not be accepted) and then get it notarized before you start working at the University.
If you have any questions, email or call the Office of Human Resources Contact Center ([email protected], 612-624-8647 or 800-756-2363).
New Employee Conversation Guide
It’s hard to know what to ask about and to know what you don’t know. This guide (pdf) provides questions you can use with your new supervisor and team members. Also, check out these online campus resources to help you get acquainted with the U.
The University is working to slowly and thoughtfully reopen its campuses. The Sunrise Plan includes information about the plans and procedures to return to campus. The suggestions below may not be possible or applicable given that many employees are working remotely. Check with your supervisor if you have any questions.
- Check that you have your documents to complete the I-9 and verify your vaccine status. You will not be allowed to begin work if you cannot complete both the I-9 and the Vaccine Requirement.
- Meet your supervisor and co-workers: Get to know the people you will be working with . Try to learn the names of at least four of your co-workers by the end of the day.
- Tour your work area and building: Get to know your workspace. This includes the mailroom, break room, emergency exits, restrooms, and parking locations.
- Fill out employment forms: W-4 form, etc. Your human resources professional will help with this, but you can start some of the forms before starting work by filling out your portion of the I-9 form. The Employee Guide to Completing the I-9 Form (pdf) is available to help you through the process.
- Get your employee identification: You will be assigned an Internet ID once you are entered into the University's payroll system. The Office of Information Technology can help you set up your email account and password.
- Get a U Card: The U Card is your official University of Minnesota photo ID. Your U Card will give you access to many campus facilities and services such as secure work locations, libraries, computer labs, and the Recreation and Wellness Center. You must bring a government-issued photo ID with you when you get your U Card.
- Sign up for direct deposit: Direct deposit allows payroll to deposit your pay directly to your bank account. You must have your Internet ID and password to do this. To sign up, go to MyU and look at My Pay, and then Direct Deposit Set-Up.
- Parking and transportation services: Visit the Parking and Transportation Services website for information about parking, bus, and light rail schedules.
- Review training and development plan: Talk to your supervisor about which training courses you will need and be sure you get them scheduled.
- Sign up for benefits: New employees must enroll in benefits within 30 days from the start of their employment. University benefits include medical, dental, pharmacy, life insurance, financial counseling, and more. Be sure to read through the Enrollment Guide for New Employees (pdf) for information about all University of Minnesota benefits.
- Enroll in the Wellbeing Program: If your benefits effective date is before September 1, you can participate in the Wellbeing Program to earn points toward a potential savings of $500 or $750 on your UPlan medical rates for the upcoming year.
- Explore the campus: Visit the many beautiful campus sites and buildings. Campus maps for the Twin Cities, Crookston, Duluth, Morris, and Rochester will help you find your way around your campus.
- Required Training: You will receive an email inviting you to take the University Information Security Awareness Training and the President's Initiative to Prevent Sexual Misconduct training. It's important that you complete these trainings as soon as possible. Check with your supervisor if you have questions about these training requirements.
- Check your emergency contacts and other information under the My Info tab in MyU and sign up for emergency notifications using the SAFE-U system.
- Learn about your employee group: University employees belong to either the Labor Represented, Civil Service, P&A, or Faculty employee groups. Ask your supervisor if you don't know your employee group.
- Connect with other employees: Affinity groups help make the University of Minnesota a more welcoming and inclusive place to work and learn. Connect with the groups below to find out how you can join their mailing lists, learn about their upcoming events, programs, and meetings, and get involved.
- Asian American Pacific Islander Desi (AAPID) Staff & Faculty Association
- American Indian Faculty & Staff Association
- Black Faculty & Staff Association
- Disabled Employees at the U
- Jewish Faculty & Staff Association (JFSA)
- Latino/a/x Faculty & Staff Association
- Pride at Work
- U of M Indigenous Women & Women of Color
- U of M Veteran and Military Affinity Group
- Duluth Affinity Groups include the Commission on Equity, Race, and Ethnicity (UMN Duluth), Commission on Disabilities (UMN Duluth), Commission for Women (UMN Duluth), GLBTQAI Commission (UMN Duluth), and Employees of Color and American Indians (UMN Duluth)