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  • Benefits
    • Benefits Enrollment and Changes
      • Enrollment Overview
      • How to Enroll
      • New Employee or Newly Eligible Enrollment
      • Open Enrollment
      • Life Events
      • Reclassification
      • Year-Round Changes
      • Leaving the UMN
        • Leaving the UMN Overview
        • Layoff Severance & Non-Renewal
        • COBRA Continuation of Coverage
        • Preparing for Retirement
    • Medical Benefits
      • Medical Plans
      • Medica Plan Options
      • Pharmacy Program
      • Medication Therapy Management
      • Convenience Care/Walk-in Clinics
      • Virtual Care
      • Travel Program
      • Emergency Travel Program
      • Diabetes Prevention & Management
    • Dental Benefits
      • Dental Plans
      • Dental Plan Availability and Comparison
    • Life and Disability Insurance
      • Long-Term Disability Insurance
      • Short-Term Disability Insurance
      • Academic Disability
      • Basic Life Insurance
      • Additional Life Insurance
    • Retirement Savings & Financial Counseling
      • Retirement Savings Plans
        • Overview
        • Plan Comparison
      • Financial Counseling and Resources
    • Spending and Savings Accounts
      • Flexible Spending Accounts (FSAs)
      • Health Savings Accounts (HSAs)
    • Leaves and Time Away
      • Vacations, Time Away & Leaves
      • University Holiday Calendars
      • Vacation Paid Time Off
      • Sick Time Off
      • Leave of Absence
        • Planning a Leave of Absence
        • Types of Leave
        • Minnesota Paid Leave
    • Wellness and Family Care
      • Employee Assistance Program (EAP)
      • Family Resources
      • Mental Health Resources
      • Wellbeing Program
        • About the Wellbeing Program
        • How to Sign Up for the Wellbeing Program Platform
        • Campus-Specific Wellbeing Program Resources
        • Wellbeing Program FAQs
    • Discounts and Perks
      • U Perks for Faculty and Staff
      • Tuition Benefits
        • About the Regents Tuition Benefits Program
        • How to Use the Regents Tuition Benefit Program
    • Benefits for Retirees
      • About Retiree Benefits
      • Medical Plans for Retirees
      • Medicare-Eligible Plan Changes
      • Dental Plans for Retirees
    • Benefit Vendor Information
      • Vendor Directory
      • Employee Health Benefits and Data Privacy
  • Compensation
    • Compensation and Classification
      • Job Families and Salary Ranges
      • Job Reclassification
    • Pay and Taxes
      • Pay and Taxes
      • Pay Calendars
      • Understanding Your Pay Statement
      • Merit Pay at the University
      • Tax Information
        • Income Tax Deductions
        • Form W-2
        • Form W-4
        • Tax information for Nonresident Foreign Nationals
          • Income Tax Deductions for Nonresident Foreign National Employees
          • Tax Treaty Eligibility and Benefits
            • Overview Tax Treaty Eligibility and Benefits
            • Tax Treaty Countries and Affidavits
            • Claiming Tax Treaty Benefits
          • Tax Return Information for Nonresident Foreign National Employees
          • Substantial Presence Test
          • Scholarship and Fellowship Payments
          • Social Security Requirements
        • Tax Information for University of Minnesota Physicians
        • Tax Information for Non-Service Fellowships
        • Tax Reminders
      • Employment Authorization
      • Special Pay Circumstances
  • Employee Support
    • New Employees
      • Welcome New Employees
      • Resources for New Employees
    • Current Employees
      • Employee & Labor Relations
        • Contracts and Negotiations
          • Active Contracts and Negotiations
          • AFSCME Law School Student Employees Contract Negotiation
          • CIR-SEIU Contract Negotiation
          • LELS Contract Negotiation
          • Completed Negotiations
            • AFSCME Contract Negotiation
            • GLU-UE Contract Negotiation
            • Teamsters Contract Negotiations
        • Seniority Rosters
          • Civil Service Seniority
          • Unit 3 (Teamsters) Roster
          • Unit 4 (AFSCME Health Care) Roster
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          • Unit 7 (AFSCME Technical) Roster
        • Layoff and Nonrenewal
          • Layoff and Non-renewal
          • Layoff List AFSCME
          • Layoff List Civil Service
          • Layoff List Teamsters
        • Unemployment Fraud
      • MyU Self-Service
      • Employee Engagement
        • Overview
        • Employee Engagement Survey
      • Work-Life Support
        • Supporting Free Expression
        • Employment-Related Scams and Phishing
        • Legal Name and Legal Sex on Employee Documents
    • Supervisors
      • Recruiting and Hiring
        • The Hiring Process
          • Recent Legal Requirements
            • Pay History
            • Requirements for Pay and Benefit Information in Job Postings
          • How to Hire
          • Interviewing
            • Best Practices and Behavioral Questions
            • Prohibited and Acceptable Questions
          • Getting the Most from the Search Committee Process
        • Hiring Resources
        • Equity, Diversity, and Inclusion (EDI) Recruitment Best Practices
        • Hiring Academic Employees
        • Agreements with Faculty Emeriti
        • Hiring Temporary or Casual Employees
        • Hiring Template Letters
      • Managing Time and Absences
      • Work. With Flexibility.
        • Overview: Work. With Flexibility.
        • Best Practices for Implementation
          • Best Practices for Flexible Work Implementation
          • Sample Implementation Plans: Work. With Flexibility.
        • Flexible Work Options
        • Supervisor Support
        • Work. With Flexibility FAQs
      • Managing Performance and Development
        • Performance Management
        • Great Goals, Great Performance
        • How to reward, recognize, and encourage strong performance
        • Ongoing Check-Ins
        • Performance Appraisal Tool (PAT)
        • Performance Evaluations
        • Performance Evaluation Policies
        • Performance Evaluation Tips
        • Dealing with Performance Problems
          • Dealing with Performance Issues
          • Facilitated Meetings
          • Collaborative Approach to Problem Solving
          • Problem-Solving Outline
          • Document and Communicate Responsibilities, Goals, and Objectives
      • Employee Engagement
        • Survey Overview
        • Support Survey Participation
        • Access and Review Survey Results
          • Navigate the Dashboard
          • View and Export Results
          • Survey Comments
        • Interpret Survey Results
          • Overview
          • Lead Discussions
          • Take Action
        • Systemwide Results and Response Rates
      • Working With Student Workers
        • Hiring and Managing Student Workers
        • Employer’s Guide to Work-Study
      • Offboarding
    • Departing Employees
  • Professional Development
    • Employee Development Center
      • EDC Overview
      • Gigs
      • Mentorship
    • Leading on All Levels
    • Supervisory and Leadership Development
      • Supervisory and Leadership Development
      • Supervisory Development Program
      • Leadership Competencies and Assessments
        • Leadership Competencies Overview
        • The Leadership Competency Framework
        • Assessment Options
          • Self-Assessment
          • 360 Degree Assessments
            • Options Overview
            • Development
            • Stakeholder
            • Academic Leader
            • Center Director
    • Leadership Consulting Services
  • HR Community
    • Welcome HR Community
    • Employee and Labor Relations (ELR)
    • Mandatory Labor Posters
    • HR Resource Library
      • Access HR Resources
    • Compensation and Classification
      • Compensation and Classification
      • FLSA Exempt and Nonexempt Defined
      • Salary Plans
      • Types of Salary Adjustments for Civil Service and P&A Employees
      • Pay Practices Policy and Guidelines
        • Policy and Guidelines on Pay Practices
        • Civil Service Pay Practices
        • Student Employee Pay Practices
        • Faculty and P&A Pay Practices
        • Graduate Assistant Pay Practices
        • Multiple Appointments Within and Across Employee Groups
        • Temporary and Casual Employee Pay Practices
        • Merit Pay Programs
      • Labor Market Information
      • Guidelines for Outstanding Service Award Programs
    • I-9 Employee Eligibility Verification
      • I-9 Employee Eligibility Verification
      • I-9 Process for Foreign National Faculty, Staff, and Student Workers
      • Reviewing and Verifying I-9 Documents
      • I-9 Frequently Asked Questions
    • Payroll Administration
      • Payroll Administration
      • Earnings Codes and Tax Information
      • Payroll and HRMS Calendars
      • Payroll Forms
      • Taxable Graduate Fellowships
      • International Students, Scholars and Visitors
        • International Students, Scholars and Visitors
        • Claiming U.S. Residency for Tax Purposes--Substantial Presence
        • Scholarships, Fellowships, and Grants to Nonresident Foreign Nationals
        • Social Security and Medicare (FICA) Guidelines—Nonresident Foreign Nationals
        • Paying Nonresident Alien Contractors/Payees
          • Paying Nonresident Foreign National Contractors/Payees
          • Visa Status Requirements for Short-Term International Visitors
          • Restrictions on Payments to Short-Term International Visitors
          • Nonresident Foreign National Contractor Payment Processing
          • Tax Treaty Eligibility for Nonresident Foreign National Contractors
          • Frequently Asked Questions: ITIN or SSN
        • Individual Taxpayer ID Number (ITIN)
      • Payroll Operations Policy
      • Scholarship and Fellowship Department Aid
    • Training and Resources
      • HRMS Training and Resources
      • Performance Management Certificate Program for HR Leaders
    • AI in HR
    • HR PEAK
      • HR PEAK Service Model
      • HR PEAK Training
  • EDI
    • Equity, Diversity, and Inclusion in the Workplace
    • Work with Our EDI Team
    • Intercultural Development Inventory (IDI®)
    • Discussion Toolkits
    • University Partners
    • HR Inclusion in Practice
  • About OHR
    • Mission and Vision
    • OHR Directory
    • HR Updates
    • OHR Events

Breadcrumb

  1. Home
  2. Employee Support
  3. Supervisors
  4. Recruiting and Hiring
  5. Hiring Template Letters

Hiring Letter Templates

Main navigation

Recruiting and Hiring
  • The Hiring Process
    • Recent Legal Requirements
      • Pay History
      • Requirements for Pay and Benefit Information in Job Postings
    • How to Hire
    • Interviewing
      • Best Practices and Behavioral Questions
      • Prohibited and Acceptable Questions
    • Getting the Most from the Search Committee Process
  • Hiring Resources
  • Equity, Diversity, and Inclusion (EDI) Recruitment Best Practices
  • Hiring Academic Employees
  • Agreements with Faculty Emeriti
  • Hiring Temporary or Casual Employees
  • Hiring Template Letters

Once you click on a link from the list below, you will be prompted to make a copy of the document. The copied version is unique to you and can be edited for your offer.

  • Academic Professional and Administrative (P&A)
  • AFSCME Clerical
  • AFSCME Healthcare
  • AFSCME Technical
  • Civil Service
  • Faculty
  • Graduate Assistant
  • Student Employment
  • Teamsters
  • Temporary or Casual Employee

Temporary or casual is defined as temporary (67 days or less) or casual (consistently 14 hours per week or less).

UMN Office of Human Resources

Contact Us

612-624-8647 or 800-756-2363
[email protected]

For address and office hours, visit our OHR Directory.

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  • HRMS Intranet

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  • Report violations of University rules, regulations, and policies.

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  • MyU: For Students, Faculty, and Staff
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  • Benefits
    • Benefits Enrollment and Changes
      • Enrollment Overview
      • How to Enroll
      • New Employee or Newly Eligible Enrollment
      • Open Enrollment
      • Life Events
      • Reclassification
      • Year-Round Changes
      • Leaving the UMN
        • Leaving the UMN Overview
        • Layoff Severance & Non-Renewal
        • COBRA Continuation of Coverage
        • Preparing for Retirement
    • Medical Benefits
      • Medical Plans
      • Medica Plan Options
      • Pharmacy Program
      • Medication Therapy Management
      • Convenience Care/Walk-in Clinics
      • Virtual Care
      • Travel Program
      • Emergency Travel Program
      • Diabetes Prevention & Management
    • Dental Benefits
      • Dental Plans
      • Dental Plan Availability and Comparison
    • Life and Disability Insurance
      • Long-Term Disability Insurance
      • Short-Term Disability Insurance
      • Academic Disability
      • Basic Life Insurance
      • Additional Life Insurance
    • Retirement Savings & Financial Counseling
      • Retirement Savings Plans
        • Overview
        • Plan Comparison
      • Financial Counseling and Resources
    • Spending and Savings Accounts
      • Flexible Spending Accounts (FSAs)
      • Health Savings Accounts (HSAs)
    • Leaves and Time Away
      • Vacations, Time Away & Leaves
      • University Holiday Calendars
      • Vacation Paid Time Off
      • Sick Time Off
      • Leave of Absence
        • Planning a Leave of Absence
        • Types of Leave
        • Minnesota Paid Leave
    • Wellness and Family Care
      • Employee Assistance Program (EAP)
      • Family Resources
      • Mental Health Resources
      • Wellbeing Program
        • About the Wellbeing Program
        • How to Sign Up for the Wellbeing Program Platform
        • Campus-Specific Wellbeing Program Resources
        • Wellbeing Program FAQs
    • Discounts and Perks
      • U Perks for Faculty and Staff
      • Tuition Benefits
        • About the Regents Tuition Benefits Program
        • How to Use the Regents Tuition Benefit Program
    • Benefits for Retirees
      • About Retiree Benefits
      • Medical Plans for Retirees
      • Medicare-Eligible Plan Changes
      • Dental Plans for Retirees
    • Benefit Vendor Information
      • Vendor Directory
      • Employee Health Benefits and Data Privacy
  • Compensation
    • Compensation and Classification
      • Job Families and Salary Ranges
      • Job Reclassification
    • Pay and Taxes
      • Pay and Taxes
      • Pay Calendars
      • Understanding Your Pay Statement
      • Merit Pay at the University
      • Tax Information
        • Income Tax Deductions
        • Form W-2
        • Form W-4
        • Tax information for Nonresident Foreign Nationals
          • Income Tax Deductions for Nonresident Foreign National Employees
          • Tax Treaty Eligibility and Benefits
            • Overview Tax Treaty Eligibility and Benefits
            • Tax Treaty Countries and Affidavits
            • Claiming Tax Treaty Benefits
          • Tax Return Information for Nonresident Foreign National Employees
          • Substantial Presence Test
          • Scholarship and Fellowship Payments
          • Social Security Requirements
        • Tax Information for University of Minnesota Physicians
        • Tax Information for Non-Service Fellowships
        • Tax Reminders
      • Employment Authorization
      • Special Pay Circumstances
  • Employee Support
    • New Employees
      • Welcome New Employees
      • Resources for New Employees
    • Current Employees
      • Employee & Labor Relations
        • Contracts and Negotiations
          • Active Contracts and Negotiations
          • AFSCME Law School Student Employees Contract Negotiation
          • CIR-SEIU Contract Negotiation
          • LELS Contract Negotiation
          • Completed Negotiations
            • AFSCME Contract Negotiation
            • GLU-UE Contract Negotiation
            • Teamsters Contract Negotiations
        • Seniority Rosters
          • Civil Service Seniority
          • Unit 3 (Teamsters) Roster
          • Unit 4 (AFSCME Health Care) Roster
          • Unit 6 (AFSCME Clerical) Roster
          • Unit 7 (AFSCME Technical) Roster
        • Layoff and Nonrenewal
          • Layoff and Non-renewal
          • Layoff List AFSCME
          • Layoff List Civil Service
          • Layoff List Teamsters
        • Unemployment Fraud
      • MyU Self-Service
      • Employee Engagement
        • Overview
        • Employee Engagement Survey
      • Work-Life Support
        • Supporting Free Expression
        • Employment-Related Scams and Phishing
        • Legal Name and Legal Sex on Employee Documents
    • Supervisors
      • Recruiting and Hiring
        • The Hiring Process
          • Recent Legal Requirements
            • Pay History
            • Requirements for Pay and Benefit Information in Job Postings
          • How to Hire
          • Interviewing
            • Best Practices and Behavioral Questions
            • Prohibited and Acceptable Questions
          • Getting the Most from the Search Committee Process
        • Hiring Resources
        • Equity, Diversity, and Inclusion (EDI) Recruitment Best Practices
        • Hiring Academic Employees
        • Agreements with Faculty Emeriti
        • Hiring Temporary or Casual Employees
        • Hiring Template Letters
      • Managing Time and Absences
      • Work. With Flexibility.
        • Overview: Work. With Flexibility.
        • Best Practices for Implementation
          • Best Practices for Flexible Work Implementation
          • Sample Implementation Plans: Work. With Flexibility.
        • Flexible Work Options
        • Supervisor Support
        • Work. With Flexibility FAQs
      • Managing Performance and Development
        • Performance Management
        • Great Goals, Great Performance
        • How to reward, recognize, and encourage strong performance
        • Ongoing Check-Ins
        • Performance Appraisal Tool (PAT)
        • Performance Evaluations
        • Performance Evaluation Policies
        • Performance Evaluation Tips
        • Dealing with Performance Problems
          • Dealing with Performance Issues
          • Facilitated Meetings
          • Collaborative Approach to Problem Solving
          • Problem-Solving Outline
          • Document and Communicate Responsibilities, Goals, and Objectives
      • Employee Engagement
        • Survey Overview
        • Support Survey Participation
        • Access and Review Survey Results
          • Navigate the Dashboard
          • View and Export Results
          • Survey Comments
        • Interpret Survey Results
          • Overview
          • Lead Discussions
          • Take Action
        • Systemwide Results and Response Rates
      • Working With Student Workers
        • Hiring and Managing Student Workers
        • Employer’s Guide to Work-Study
      • Offboarding
    • Departing Employees
  • Professional Development
    • Employee Development Center
      • EDC Overview
      • Gigs
      • Mentorship
    • Leading on All Levels
    • Supervisory and Leadership Development
      • Supervisory and Leadership Development
      • Supervisory Development Program
      • Leadership Competencies and Assessments
        • Leadership Competencies Overview
        • The Leadership Competency Framework
        • Assessment Options
          • Self-Assessment
          • 360 Degree Assessments
            • Options Overview
            • Development
            • Stakeholder
            • Academic Leader
            • Center Director
    • Leadership Consulting Services
  • HR Community
    • Welcome HR Community
    • Employee and Labor Relations (ELR)
    • Mandatory Labor Posters
    • HR Resource Library
      • Access HR Resources
    • Compensation and Classification
      • Compensation and Classification
      • FLSA Exempt and Nonexempt Defined
      • Salary Plans
      • Types of Salary Adjustments for Civil Service and P&A Employees
      • Pay Practices Policy and Guidelines
        • Policy and Guidelines on Pay Practices
        • Civil Service Pay Practices
        • Student Employee Pay Practices
        • Faculty and P&A Pay Practices
        • Graduate Assistant Pay Practices
        • Multiple Appointments Within and Across Employee Groups
        • Temporary and Casual Employee Pay Practices
        • Merit Pay Programs
      • Labor Market Information
      • Guidelines for Outstanding Service Award Programs
    • I-9 Employee Eligibility Verification
      • I-9 Employee Eligibility Verification
      • I-9 Process for Foreign National Faculty, Staff, and Student Workers
      • Reviewing and Verifying I-9 Documents
      • I-9 Frequently Asked Questions
    • Payroll Administration
      • Payroll Administration
      • Earnings Codes and Tax Information
      • Payroll and HRMS Calendars
      • Payroll Forms
      • Taxable Graduate Fellowships
      • International Students, Scholars and Visitors
        • International Students, Scholars and Visitors
        • Claiming U.S. Residency for Tax Purposes--Substantial Presence
        • Scholarships, Fellowships, and Grants to Nonresident Foreign Nationals
        • Social Security and Medicare (FICA) Guidelines—Nonresident Foreign Nationals
        • Paying Nonresident Alien Contractors/Payees
          • Paying Nonresident Foreign National Contractors/Payees
          • Visa Status Requirements for Short-Term International Visitors
          • Restrictions on Payments to Short-Term International Visitors
          • Nonresident Foreign National Contractor Payment Processing
          • Tax Treaty Eligibility for Nonresident Foreign National Contractors
          • Frequently Asked Questions: ITIN or SSN
        • Individual Taxpayer ID Number (ITIN)
      • Payroll Operations Policy
      • Scholarship and Fellowship Department Aid
    • Training and Resources
      • HRMS Training and Resources
      • Performance Management Certificate Program for HR Leaders
    • AI in HR
    • HR PEAK
      • HR PEAK Service Model
      • HR PEAK Training
  • EDI
    • Equity, Diversity, and Inclusion in the Workplace
    • Work with Our EDI Team
    • Intercultural Development Inventory (IDI®)
    • Discussion Toolkits
    • University Partners
    • HR Inclusion in Practice
  • About OHR
    • Mission and Vision
    • OHR Directory
    • HR Updates
    • OHR Events