Vacation is paid time off from work for you to use for your personal activities and to create a healthy balance between your work and personal life. Be sure to talk with your supervisor about the best time to use your vacation leave.
You can request time away or view the balance and rate of accrual for your vacation time in MyU by clicking My Time.
The amount of vacation leave available to you and the guidelines for using vacation leave vary by employee group.
Vacation for Labor-Represented Employees
For details about vacations, check your employee group governance document.
Vacation for Faculty and P&A Employees
For full details, refer to the academic vacation policy and consult with your supervisor or your unit's HR team about how this policy applies to your situation.
Eligibility
If you meet the following criteria, you are eligible to accrue vacation leave proportionate to the percentage of your appointment:
- You hold a faculty (94xx) or P&A (93xx, 96xx, 97xx; 9540 and 9546) appointment
- You work at least 67% time
- You have a 12-month appointment
Accrual
Eligible employees with 100% time accrue 22 days annually on a biweekly basis.
Eligible employees working between 67 and 100% time accrue vacation leave on a pro-rated basis.
Vacation for Civil Service Employees
For full details about any of the rules outlined below, read Rule 11 of the Civil Service Employment Rules. Consult with your supervisor or your department’s HR team about how these rules apply to your situation.
Eligibility
You are eligible to earn vacation time if you meet the following criteria:
- You are a full- or part-time Civil Service employee
- You work at least 50% time
- You have a prearranged and assigned schedule
- You have a continuing or temporary appointment in one administrative unit
Accrual
You earn vacation for straight-time, paid work hours. Overtime and other additional work hours do not accrue vacation leave. In certain situations, sick leave may be transferred to vacation.
Full-time, V-class Civil Service employees earn an extra 1.385 minutes of vacation leave for each straight-time, paid work hour.
| Years of University Service | Minutes of vacation leave earned per straight-time paid work hour | *Accrual rate | *Vacation leave earned per pay period if you work 40 hours/week | *Days of vacation earned per year based upon 26 pay periods of full-time employment |
|---|---|---|---|---|
| 0-5 | 3.000 minutes | .05 | 4.0 hours | 13 days |
| 5+ to 8 | 3.750 minutes | .0625 | 5.0 hours | 16.25 days |
| 8+ to 12 | 5.250 minutes | .0875 | 7.0 hours | 22.75 days |
| 12+ to 20 | 5.650 minutes | .094167 | 7.53 hours | 24.483 days |
| 20+ to 25 | 6.000 minutes | .10 | 8.0 hours | 26 days |
| 25+ to 30 | 6.375 minutes | .10625 | 8.5 hours | 27.625 days |
| 30+ or more | 6.750 minutes | .1125 | 9.0 hours | 29.25 days |
*Accrual rate does not include V-classification and/or sick leave accumulation credit.
Exchanging Vacation for Pay
If you’re about to reach the maximum amount of vacation leave you’re allowed to accrue, you have options that will help you prevent the loss of vacation leave, including taking up to a week of vacation or receiving a pay out.
Changing Jobs or Leaving the University
If you transfer positions, some or all of your unused vacation time will transfer with you. The amount of transferred time depends on how much unused vacation time you have and which job classification you transfer to.
If you leave University employment, your unused vacation time will be paid out with the following exception: If you have 10 or more years of service at the University and 200 or more hours of unused vacation, the money from the payout of your vacation will be put into a Health Care Savings Plan.
Returning to the University
If you are a former employee and are returning to work at the University, you may have your former vacation leave accumulation rate and eligibility reinstated under certain conditions. You may also have other types of benefits reinstated when you return to the University.
Donating Vacation Leave
The University offers a vacation donation program that supports eligible Civil Service and non-faculty Labor-Represented employees who are experiencing serious medical hardship or are caring for immediate family members with serious medical conditions and have exhausted all their paid leave options.