Year-End Tax Preparations

Here are some housekeeping items to help your tax preparations go smoothly. 

Review how you receive your W-2 

W-2 forms will be available before the end of January. All active University employees receive their W-2 electronically through MyU. 

If you have not already done so, we highly recommend that you take action to receive your W-2 exclusively through MyU rather than having it also mailed to you. The W-2 is a document that shows your earnings and tax withholdings for the previous year.

How to opt-in to receive your W-2 exclusively online and eliminate mailed paper copies

1. Sign in to MyU.
2. Go to My Pay > W-2/W-2 Consent.
3. Check the box to consent to receive your W-2 exclusively online.
4. Click Submit.
5. Enter your password (the same one you use to log into MyU) for added security.

By choosing not to receive a printed W-2 in the mail, you'll stop all future printed and mailed W-2s, eliminating the risk of delays, loss, or theft associated with mailed paper copies.

Double-check your tax withholding information on your W-4 Form

While the IRS does not require employees to file a new W-4 each year, it is a good idea to review your current tax withholding as we move into a new tax year.  You can do this by logging in to MyU and following My Pay > W-4 Tax Information. 

Working outside of Minnesota?

If you work 50% of your time or more in a state other than Minnesota, be sure your state tax location reflects this. If this needs to be updated, contact your college or unit’s HR department first. They will guide you on how to update this information. 

Need help accessing your W-4? Please email or call the OHR Contact Center at [email protected], 612-624-8647, or 800-756-2363.

Per IRS regulations, the University cannot provide personal tax advice. For issues with your personal taxes, contact a tax adviser or the IRS.

At tax time, don’t forget your proof of health insurance information on Form 1095-C 

In January, you will receive a Form 1095-C from the University. The form shows if you or someone in your family had health coverage through the University in 2025. 

• If you enrolled in coverage, it lists your family members who were enrolled and the months they were covered.
• If you are a new or former employee and were covered by any other health plan during 2025, you may receive a separate form covering your period of service in that plan.
• Keep this form with your other important tax information such as your W-2 and Form 1099. You will need the information to complete your 2025 federal income tax return, although you do not need to attach the form to your return.

Other tax information you may need

For more information on federal and state income tax deductions, visit OHR's Pay and Taxes webpage. 

If you’d like to determine your eligibility for the IRS Earned Income Credit (EIC), take a look at the IRS’s Notice 797 EIC guidelines.

Take time to take care of your taxes to avoid last-minute issues when you go to file. 

Questions? Please email or call the OHR Contact Center at [email protected], 612-624-8647, or 800-756-2363.