How to Enroll

To get benefits as a new or newly eligible employee, you must enroll within 30 days of your first day working at the University or the day you become eligible. If you are an existing employee, you can make changes to your benefits to take effect the next calendar year during open enrollment every November.

Before You Begin

Collect the materials you may need before you go online:

  • University Internet ID
  • MyU Password
  • Duo device for logging in
  • Birthdate and Social Security number for any dependents or a spouse you’re adding to your coverage, if applicable.
     

You may also need any lists or notes of plan selections or changes you’d like to make, including:

  • If you’re enrolling in Medica Elect & Essential for the first time, have you chosen a Primary Care Clinic (PCC)?
  • If you are already enrolled in Medica Elect & Essential and you’d like to change your PCC, reach out to Medica directly.
  • If you're enrolling in an HSA or FSA, do you know the amount you are going to contribute?
  • If you’re choosing short- and/or long-term disability coverage, do you know your maximum amount?

Enrollment Guidance

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Confirm Your Contact Information is Updated

  1. Log in to MyU with your Internet ID and password
  2. Click on “My Info” in the left column.
  3. Check that your home address and other contact information are correct. If your information needs to be updated, click on the pencil icon in the upper right corner of each section. This will help insurance cards and other important information get to your correct address. 

Enrolling in Benefits

  1. Log in to MyU with your Internet ID and password
  2. Click on “My Benefits” in the left column.
  3. Click the “Benefits Enrollment” button at the top of the screen
  4. Click the “Start” button on the right side of the screen to begin the process.
  5. To make edits to any of the benefits, click the “Review” button under the “Actions” column.
  6. Scroll down to the section titled “Enroll in Your Plan” and click the “Select” button next to the option you want. You’ll see your cost per pay period on the right side of the row.
  7. Click “Done” in the upper right corner to save your choice.
  8. Repeat steps 5-7 for each available benefit.
  9. After you’ve chosen all of your benefits, you must click the “Submit” button just under the per pay period cost in the “Enrollment Summary” section.
  10. Click “Done” in the pop-up window to officially submit your selections.

Once you've submitted your benefits enrollment in MyU, check your enrollment choices by going back into the My Benefits section in MyU and clicking "Confirmation Statement."

If what you see doesn’t look right, you can go back into the benefits enrollment until the end of Open Enrollment or your first 30 days of employment, make changes, and submit again.

Setting Annual FSA and HSA Contributions

If you decide to have a Flexible Spending Account (FSA) or Health Savings Account (HSA), you must also decide how much you’d like to contribute annually. While HSA elections carry over from year to year if you take no action, FSA elections do not and you must re-elect every year due to IRS rules.

After you click the “Select” button for either an FSA or HSA, the “Contribution Amount” section appears. Enter the amount you’d like to contribute annually in the box labeled “Employee Annual Pledge” or “Annual Employee Contribution.” This amount will be divided by the number of pay periods in the year and deducted from your paycheck pre-tax.

Note: for HSA contributions, the system will not allow you to enter the whole dollar maximum amount. This is due to rounding when the system divides for 26 pay periods to help prevent you from going over the IRS maximum. You should follow the instructions on the screen for the maximum amount you can enter. The University will contribute the difference to reach the total maximum.

Adding an Eligible Dependent

  1. From your benefits enrollment screen, click into one of your benefit options by clicking the “Review” button under the Actions column.
  2. Click “Add or Update Dependent” near the top of the page.
  3. Click “Add Individual” at the top left of the page.
  4. Add their information as directed and click “Save” at the top right of the page.

Once that is complete, you can add your dependent to your benefit selections:

  1. Go into each individual benefit selection your dependent qualifies for by clicking on the “Review” button under the Actions column.
  2. Check the box next to your dependent’s name under the “Enroll Your Dependent” section of the page.
  3. Click “Done” at the top right corner of the page.

Keep in mind that you will need to add your dependent to each benefit individually. For example, if you add your child to your medical plan, they will not be automatically added to the dental plan. You’ll have to add your child to your dental plan as well.