Hiring Academic Employees


Using the Online Employment System

Advertising Open Positions

Hiring Non-Academic Staff to Teach

The following procedures provide for hiring Civil Service staff to teach. Teaching, in this context, includes classroom instruction for courses that supplement the Faculty offerings and/or expertise of the Faculty. Classroom instruction may be for credit and non-credit courses, workshops, seminars, and conferences. These procedures also address overtime pay.

Hiring a Civil Service Employee on an Additional Teaching Appointment

The Civil Service employee should be hired in the teaching specialist job code/title series or the lecturer series. See the classification descriptions for each series to determine which is most appropriate for the employee's qualifications. Employees must meet the minimum qualifications for the series you choose. If the teaching is for credit coursework, use the appointment type of annual renewable contract (K). For non-credit coursework, use an appointment type of non-credit teaching/other professional work (Z). For an appointment term of flexible hourly or summer research, use lump sum (Z).

Overtime Pay

If the Civil Service employee's primary job is exempt, no overtime pay is required. If the Civil Service employee's primary job is non-exempt, then all work the employee performs will be considered non-exempt and overtime pay is required for work in the teaching appointment. Overtime should be paid at the higher amount, whether it is non-exempt or exempt. Because of the requirement to pay overtime, this appointment cannot be paid out as a lump sum, but rather should be set up as an hourly rate.

Documenting a Teaching Function

The employee's Civil Service position may incorporate some teaching responsibility. This function would typically be no more than 20% to 30% of the person's job duties. To report the teaching function, use a courtesy title in the teaching specialist job code/title series or lecturer title series, depending on qualifications. Use the appointment type of other (0) with the courtesy title.

Additional Resources