Recruiting Solutions Access for PEAK Units

PEAK Unit access to Recruiting Solutions is being updated for efficiencies and streamlining of recruiting processes. As of the week of July 15, 2024, a new unit access role, Department Recruiter, will include the access as described below for completing tasks in Recruiting Solutions.

Overview of Department Recruiter Access

Examples of the access to recruiting tasks for PEAK hiring departments/units include the following items:

  1. Hiring departments/units will access, review, and approve Job Offers using the Approvals navigation tile on the HRMS homepage, or by following the emailed link for the pending approval.
  2. Hiring units will review and approve job offers based on the Job Offer page display.
    • The option to view and print a copy of the offer letter is available after 1) approvals are complete and 2) Staffing Ops has generated the appropriate template letter in Recruiting Solutions. 
    • The following navigation applies: Recruiting Home > Search Job Openings > Other Actions (on applicant row) > Recruiting Actions > Prepare Job Offer
    • Note: Additional resources and training are available. They describe this approval process and access to view an offer letter.
  3. Department users with the appropriate access can search and view only those job openings that they are associated with. 
  4. Hiring units can update applicant disposition on their own job openings. 
    • Note that a final candidate/Hire should be left in Interview status. Staffing Operations will work with the applicant’s record from that point based on the TDX Hire request submitted by the hiring department.
  5. Departments may request updates to applicant data such as address. Departments may request an applicant be linked to another job by providing the relevant comments in their TDX ticket. Those updates would be completed by Shared Services.
  6. Departments can request an update of a job opening or a refresh of a job posting by adding comments to their TDX ticket.

Available Recruiting Actions for PEAK Hiring Departments

Hiring department staff with the appropriate access can work with the following features in Recruiting Solutions: 

  • Search and access own Job Openings (must be on Hiring Team) 
  • View and take action on applications for own job openings 
  • View Applicant History and make Recruiting Actions against own job openings 
  • Ability to Forward applicant materials to another user
  • Ability to Send Correspondence to Applicant 
  • Access to Applicant Lists 
  • Can make Recruiting Actions on Applicants (Status = Applied) 
  • Limited options to update application status (i.e., move to Interview or Reject) 
  • Initial Review and Route/Reject of Applications (non-CS/LR) 
  • Access to schedule interviews with applicants 
  • Approve Job Offer
  • Recruiting Home (dashboard) 
  • Recruiting Analytics 
  • View Applicant Responses to Screening Questions 

Recruiting Home Reference 

The Recruiting Home page is organized with these sections: 

  • Quick Links: Includes commonly used links like Search Job Openings.
  • My Job Openings and My Applicants: Displays the openings and applicants associated with the department viewer with access. 
Screenshot of the recruitment software interface displaying a tabular list of job applicants along with relevant details, and a navigation menu for recruitment-related tasks, with the University of Minnesota's branding.

For additional training and resources, please refer to the HR PEAK: Training page.