An agreement letter with an emeritus faculty member should include the following provisions:
- Recognition that the individual has been conferred the emeritus title.
- State what university services and privileges are being extended and any terms or conditions being placed on those services and privileges. These services and privileges include:
- University email account and Eduroam;
- Library privileges;
- Listing on department or college websites or in directories;
- Faculty discounts for personal computer hardware and software, recreation facilities, athletic events, and other performances and exhibitions;
- Continued parking privileges at employee rates-subject to space limitations when the next best alternative space should be offered;
- Access to health and dental insurance coverage at the faculty member's own expense according to University retiree policy;
- Participation in academic processions (graduations, convocations and the like) in a position of honor; and
- The right to represent the University at academic ceremonies of other institutions upon appointment by the president.
- State what academic services and privileges are being extended and any terms or conditions being placed on those services and privileges. State that services and privileges are subject to cost and availability; and will be reviewed on a yearly or more frequent basis. These services and privileges may include:
- Office space (subject to availability; to be reviewed on at least a yearly basis)
- Access to laboratories, computers, or comparable facilities requisite to the continued engagement in scholarly work or mutually agreed upon task whether on a contractual or volunteer basis
- Access to mail, telephone, and other routine office services (e.g., copying, secretarial)
- Access to computer VPN, unit Active Directory drives, and University licensed software
- The privilege to submit proposals for sponsored research and to advise graduate students or postdoctoral research associates, subject to University rules and policies.
- State that individual must notify the University, in writing, of the university services and academic services he/she desires to receive. Include a date by which the election must be received, and the name and contact information of the person to whom the election must be sent.
- Reference that this agreement is in accordance with the Administrative Policy: Holding the Title of Faculty Emeriti (pdf).
- Faculty Emeriti Template Letter (docx)