HR Update

The deadline to update the PeopleSoft records of faculty retirees who are entitled to emeritus status is December 6, 2024. On December 7, Google Workspace and email accounts will close for people who retired before November 18, 2023 unless they have emeritus status and it is coded correctly in PeopleSoft. The job aid for coding tenure data fields is available on the HRMS Instruction site.

The emeritus status designation process was updated in August of 2023. There have been multiple communications to HR Leads regarding this change with the most recent one in Friday Connection on October 18, 2024. 

What Happens if Emeritus Accounts are Closed

In the event that a faculty emeritus account is closed (due to improper coding in PeopleSoft), they will be unable to access their email and Google Workspace. It is likely that these individuals will contact the Office of Information Technology’s (OIT) Technology Help service desk, which will prompt the following process:

1. The Technology Help technician will direct the caller to contact their departmental HR team 

2. The departmental HR professional verifies that the individual is eligible for emeritus status and updates the individual’s record in PeopleSoft 

3. The HR professional emails iam@umn.edu with the emeritus faculty member’s email address requesting that their Google Workspace and email account is restored

4. The Office of Information Technology restores the account 

To avoid emeritus faculty frustration and additional effort by HR and OIT, we strongly encourage all HR departments ensure their emeritus faculty records are coded correctly by December 6, 2024.