HR Update

As winter weather approaches, it’s important to understand your work options in the event of severe weather conditions. Starting January 1, 2024, employees may qualify for the Minnesota Earned Sick and Safe Time (ESST) benefit. This benefit allows non-essential employees to still be paid if their workplace closes due to weather, ensuring you're covered during unexpected closures. Here’s a quick guide to help you prepare for potential weather-related changes.

How You Will Be Notified

If the campus needs to close or reduce operations due to severe weather, you’ll be notified by email, SAFE-U messages, and the University of Minnesota website. Make sure you stay updated through these channels for the latest information.

Essential Employees

Essential employees are required to report to campus, even during closures or reduced operations. If you're unsure whether you're considered essential, check with your supervisor.  You can find more details in the University State of Emergency: Human Resources Implications Policy. Please talk with your supervisor if you are unsure if you would be considered essential. If you use KRONOS, your payroll department will share instructions on how to track and use equivalent time off during weather-related closures. 

Remote Workers

If you work remotely, you should continue as usual during a campus closure or reduced operations, but no extra pay is provided for this time. If you're facing disruptions like childcare issues, you can use ESST hours to cover unexpected time off, and supervisors are encouraged to approve time off requests when possible. Sick leave may only be used for appropriate situations for employees represented by Civil Service, AFSCME, or Teamsters. Check your contract, rule, or policy for more details. 

Student Workers

Student workers who can work remotely should do so. Student workers who are unable to work due to severe weather closures will still be paid for their scheduled hours (up to 72 hours). Students on work-study will not be paid with work-study funds during reduced operations. They will be paid according to the regular policy.

Your Safety Comes First

While the campus may remain open during severe weather, your safety is the top priority. Use your best judgment when deciding whether it’s safe to travel or work on campus. If necessary, work with your supervisor to make alternative arrangements.

If you have any questions or concerns, reach out to your supervisor or HR staff.