Phase 1 Training and Resources
Requestor Training
How-To Resources
- HR Service Request End-to-End Workflow (~6 minute video)
- HR TDX Orientation for Requestors and Approvers (~5 minute video)
- TDX Hire and the Talent Acquisition Process (~4 minute video)
- Understanding the Talent Acquisition Process (~10 minute video)
- Post a Position (~9 minute video)
- Hire an Employee (~9 minute video)
- Modify an Appointment (~7 minute video)
- End an Appointment (~7 minute video)
- Payroll Distribution Entry and Retro Distributions (~13 minute video)
TDX Service Form Completion Information Resources
- How to View a Submitted Service Request & Make Comments on a Service Request (Google Doc)
- How to Cancel a Service Request (~3 minute video)
- PEAK-Talent Acquisition Full Cycle for Requestors (PDF)
- Talent Acquisition Frequently Asked Questions (FAQs) for Requestors (Web)
- Talent Acquisition Support by Employee Hire Type (Web)
- PEAK Standardized Hiring Guidelines (Google Doc)
- Spreadsheets for Mass Changes and Request forms:
- Affiliate Job Codes (Excel document)
- Mass Request-Background Check (Excel document)
- Mass Request-Compensation Change (Excel document)
- Mass Request-Hire (Excel document)
- Mass Request-Performance Review (Excel document)
- Mass Request-Reorganization (Excel document)
- Mass Request-Reports-to Change (Excel document)
Approver Training
Approver Content
- How to access the TDX technician portal (~2 minute video)
- How to create a dashboard (~3 minute video)
- How to use and customize TDX reports (~5 minute video)
- How to approve HR service requests (~3 minute video)
- How to create and manage reports (PDF)
Guidance on What Form to Use
Find the Form for the Service Request
Service | Form | Mass Change Form Option |
---|---|---|
Additional appointment | Hire | No |
Create a summer appointment | Hire | No |
Employee hired into a different position from a posting - indicate transfer | Hire | No |
Hire - all employee groups | Hire | No |
Priority hire | Hire | No |
Rehire | Hire | No |
Rehire an employee working intermittently and end POI appointment | Hire | No |
Student hire with work-study | Hire | No |
Change a position for a new posting | Post a Position | No |
Create a new position for a new posting | Post a Position | No |
Need to post a position in Peoplesoft | Post a Position | No |
Employee needs a Safety of Minors background check, outside of hire process | Background Check | Yes |
Add or change additional pay for an active employee (example: augmentation, overload, bonus, service award, retroactive pay, etc.) | Modify | No |
Additional appointment/summer appointment for an individual employee on short work break | Modify | No |
Appointment extension | Modify | No |
Change to Job code that does not go through reclass process | Modify | No |
Change contract dates, outside of standard contract dates | Modify | Yes |
Change department for an active appointment | Modify | No |
Change employee base rate | Modify | No |
Change employee's tax location if employee is working outside of Minnesota | Modify | No |
Change in job duties - small change to duties with no change to employee's level | Modify | No |
Change of head count on a position | Modify | No |
Change position location for an active appointment | Modify | No |
Change preferred or required qualifications on a position for an active appointment | Modify | No |
Change to eligibility for overtime based on FLSA | Modify | No |
Change to employee's supervisor | Modify | Yes |
Change to how an employee is paid (ex. change 9/12 to 9/9) | Modify | No |
Change to regular or temporary designation on a position for an active appointment | Modify | No |
Change to standard hours for an active appointment | Modify | No |
Change working title for an active appointment | Modify | No |
Eligible faculty requests a sabbatical/professional development leave/entrepreneurial leave | Modify | No |
Graduate student appointment - break in service over summer or semester(s) (termination or suspension) | Modify | Yes |
Merit increase | Modify | Yes |
Phased retirement | Modify | No |
Promotion of a lecturer that doesn't require compensation review | Modify | No |
Update expected end date/return date | Modify | Yes |
Create POI record for a fellowship | POI | No |
End any POI record | POI | No |
Hire a non-employee/Person of Interest (POI) | POI | No |
Modify any POI record | POI | No |
Retired faculty member needs Emeritus POI access | POI | No |
Change in job duties - change would result in a change to employee's level | Reclassification | No |
Job code change through reclass process (labor-represented employees, and civil service and P&A employees in a job family) | Reclassification | No |
Promotion from Civil Service to P&A | Reclassification | No |
Promotion within same union requiring retro pay | Reclassification | No |
Recall for upcoming semester; recall suspended employees | Reclassification | No |
Change funding for an existing job or additional pay record | Payroll Accounting | No |
Employee death | End Appointment | No |
End appointment for employee working intermittently and create POI record if requested | End Appointment | No |
Graduate student appointment is ending and will not be returning | End Appointment | No |
Involuntary termination | End Appointment | No |
Layoffs/RIF | End Appointment | Yes |
Resignation of a 9 over 12 employee | End Appointment | No |
Resignation, employee transferring to a different department | End Appointment | No |
Recall for upcoming semester; recall suspended employees | n/a | Yes |
Accessing HR TDX Forms
Starting December 4, 2023, employees in Phase 1 campuses, colleges, and units will see the HR and Finance TDX forms in MyU.
- Click on the "Key Links" button on the top ribbon
- Select "HR & Finance Service Requests" in the drop-down menu to go to the forms.
You can also go to: z.umn.edu/servicerequest